International Business Programme (IB)

If you're an IB student at JAMK this is the page for you!

Applying for Student Exchange

APPLICATION PERIODS FOR STUDIES ABROAD

  • Exchange places outside Europe (bilateral and multilateral agreements): Application period for the academic year 2012 – 2013 takes place on 1 – 31.1.2012 in ASIO.
  • Exchange places in Europe (Erasmus programme, bilateral agreements): Application period for the academic year 2012 – 2013 takes place on 15.2. – 15.3.2012 in ASIO.
  • Self-acquired study places (= freemovers): Application period for the academic year 2012 – 2013 takes place on 15.2. – 15.3.2012 in ASIO.

An additional application period for spring semester 2013 will take place on 1 – 30 September 2012.

NB! Applications sent after the application period has ended will not be processed!
Exception: applications for short term exchanges (study tours, summer schools e.g.) can be filled in ASIO outside the application period as long as it has been agreed upon with the International Coordinator beforehand.


 APPLYING VIA ASIO

Applying for student exchange takes place electronically in ASIO. You can find instructions on applying electronically in the link. When you fill in the application, remember to save it after every section!

a) Application procedure, selection and schedule:
Exchange places outside Europe (bilateral and multilateral agreements)

When applying for an exchange period abroad the student must give at least two choices for exchange place:

  • the first choice must be an exchange place outside Europe (under bilateral or multilateral agreement),
  • second choice can be another exchange place outside Europe or exchange place in Europe (Erasmus programme, bilateral agreements).

If both first and second choices are exchange places outside Europe, the student must also give a third choice which must be an exchange place in Europe (Erasmus programme, bilateral agreements). This is because the student can be accepted for the first choice or the second choice but in the worst case, the student is accepted for neither of the two. In case neither exchange places outside Europe is approved, the student can still be approved for an exchange place in Europe. Thus, giving the choice of an exchange place in Europe improves the chances to be accepted for an exchange period in general.

The selection of students for exchange takes place at the Schools of JAMK when the question is about agreements of that specific school and Degree programme (=bilateral agreements). However, if the agreement concerns more than one School or Degree Programme of JAMK (=multilateral agreement), the selections are made by the International Team consisting of the International Coordinators of Schools and the staff of the International Services of JAMK. The selections are based on the criteria for exchange.

The selection of students for exchange takes place after the application period has ended on 31 January, 2012. The decisions are made by 13 February, 2012.

Once the decisions are made, the student will be notified of the status of the application in ASIO (approved or not approved) by e-mail. NB! The receiving institution always makes the final decision on acceptance, so the approval of JAMK is only preliminary until the host institution accepts the exchange as well. The accepted student should subsequently contact the International Coordinator for discussing the details of the application process that follows. The students, whose application for an exchange place outside Europe is not approved, can still be approved for the exchange in Europe (assuming that the student has noted down also an exchange place in Europe as one choice when applying for an exchange place outside Europe).

As a general rule, once the applications have been approved by JAMK University of Applied Sciences, the name and contact information of the accepted students is sent to the receiving institutions by the International Services during 13-17 February, 2012.

After acquiring this information some receiving institutions send further details about their own application processes to the accepted students (e.g. the students usually need to fill in the receiving institution’s own application, fill in a Learning Agreement, send a copy of the passport, photos etc.). As a part of the application process, after receiving information about the application procedure from the receiving institution it is the student’s responsibility to make sure that all the required documents of the receiving institution are filled in correctly and to forward those to the International Coordinator at the latest by 9 March. If the receiving institution does not send any details about their application process the student should look for the instructions from the website of the receiving institution independently. NB! If the receiving institution requires the documents to be sent earlier than 9 March the student must of course take care of the documents within the deadline given by the receiving institution and deliver the documents to the International Coordinator no later than 2 weeks before the deadline of the receiving institution!

NB! Learning Agreement (=study plan) is a compulsory document so every outgoing student must deliver it to the International Coordinator together with the other application documents by 9 March 2012 at the latest, even if the receiving institution would not require it. Consequently, it is the student’s own duty to take care of and send out to the receiving institution any required documents which have not been delivered by the student to the International Coordinator by 9 March!

The International Coordinator will check the application documents and the settled application documents will be sent to the receiving institution by the International Services during 12 – 16 March 2012.

After the documents have been sent it is the student’s responsibility to carry on the application procedure (checking the status of the application, taking care of the practical arrangements of the exchange and so on).

After the student has received information about the approval from the receiving institution, practicalities of arranging the upcoming exchange period can be started by the student.  Additional information about applying for the grant, the necessary forms and other things needed to take into account can be found in the section Before you leave. Further information can also be asked from the International Coordinator of the School.

If any exchange places are not filled, they remain available for the additional application period, and the selection schedule is the same as described in section b (below).

b) Application procedure, selection and schedule:
Exchange places in Europe (Erasmus and Nordplus programmes, bilateral agreements)

When applying for an exchange period abroad the student must give at least two choices for exchange place. Both the first and second choice must be an exchange place in Europe (Erasmus programme, bilateral agreements). The student can be accepted for the first choice or the second choice (or in cases where the application does not meet the criteria for exchange both choices can also be rejected).

The selection of students for exchange takes place after the application period has ended in 15 March (concerning applications made in February/March) / 30 September (concerning applications made in September). The decisions are made at the Schools by the International Coordinator and the Head of Department by March 31, 2012 (concerning applications made in February/March)/ 10 October, 2012 (concerning applications made in September).

Once the International Coordinator together with the Head of Department has processed the application in ASIO, the student will be notified of the status of it (approved or not approved) by e-mail.
NB! The receiving institution always makes the final decision on acceptance, so the approval of JAMK is only preliminary until the host institution accepts the exchange as well. The student should subsequently contact the International Coordinator for discussing the details of the application process that follows.

As a general rule, once the applications have been approved by JAMK University of Applied Sciences, the name and contact information of the accepted students is sent to the receiving institutions by the International Services during 2 – 13 April 2012 (concerning applications made in February/March)/ 11 – 16 October 2012 (concerning applications made in September).

After acquiring this information some receiving institutions send further details about their own application processes to the accepted students (e.g. the students usually need to fill in the receiving institution’s own application, fill in a Learning Agreement, send a copy of the passport, photos etc.). As a part of the application process, after receiving information about the application procedure from the receiving institution it is the student’s responsibility to make sure that all the required documents of the receiving institution are filled in correctly and to forward those to the International Coordinator by 27 April (for exchanges starting in the autumn semester)/ 22 October 2012 (for exchanges starting in the spring semester). If the receiving institution does not send any details about their application process the student should look for the instructions from the website of the receiving institution independently. NB! If the receiving institution requires the documents to be sent earlier than 27 April/22 October the student must of course take care of the documents within the deadline given by the receiving institution and deliver the documents to the International Coordinator no later than 2 weeks before the deadline of the receiving institution!

NB! Learning Agreement (=study plan) is a compulsory document so every outgoing student must deliver it to the International Coordinator together with the other application documents by 27 April 2012 / 22 October 2012 even if the receiving institution does not require it. It is the student’s own duty to take care of and send out to the receiving institution any required documents which have not been delivered by the student to the International Coordinator by 29 April 2012 / 22 October 2012.

The International Coordinator will check the application documents and the settled application documents will be sent to the receiving institution by the International Services during 30.4 – 11.4.2012 (for exchanges starting in the autumn semester) / 23 – 31.10.2012 (for exchanges starting in the spring semester).

After the documents have been sent, it is the student’s responsibility to carry on the application procedure (checking the status of the application, taking care of the practical arrangements of the exchange and so on).

After the student has received information about the approval from the receiving institution, practicalities of arranging the upcoming exchange period can be started by the student.  Additional information about applying for the grant, the necessary forms and other things needed to take into account can be found in the section Before you leave. Further information can also be asked from the International Coordinator of the School.

c) Application procedure, selection and schedule:
Self acquired study places (freemover)

When applying, the student must give only one self-acquired study place.

For the self-acquired study places the application process (selection process and schedules) is otherwise the same as if the student was applying for exchange under an established exchange agreement (see chapter b). The only exception is that the student must independently agree about the possible exchange with the receiving institution before filling in the application documents of JAMK. When applying for the exchange in JAMK the student must notify the International Coordinator of JAMK of the contact person in the receiving institution with whom the exchange matters have been discussed.

CRITERIA FOR THE EXCHANGE PERIOD ABROAD


Every student who is enrolled at JAMK University of Applied Sciences as a degree student (a Teacher Education College student as well) has the possibility to apply for an exchange place abroad.

The basic prerequisite for being accepted for an exchange is that the studies planned to be completed abroad can be accepted as a part of the degree at JAMK University of Applied Sciences.

Therefore, the study plan has to equal the amount of studies that could be taken at JAMK University of Applied Sciences during the same period of time. After returning from the exchange the student must apply for accreditation of the studies into the degree according to instructions of his/her School.

In addition to the basic prerequisites the following criteria is taken into consideration when making the selections.

  1. An exchange period is realizable after the first year of studies at the earliest (Teacher Education being an exception)If you are doing a Bachelor’s Degree you can go on exchange after the first year of studies at the earliest. If you are doing a Master’s Degree you should have completed the degree studies of at least one semester before going on exchange.
  2. Studies have gone according to the personal study planStudies must not prolong your student days at JAMK University of Applied Sciences. In other words they have to be part of the degree both time and content wise. Furthermore, prior success in your studies as well as the relevance of the studies abroad to your degree is taken into consideration in the selection. The study plan must support the studies and be approved by the Head of Programme.
  3. Exchange programmes

Erasmus programme

  • Is part of the EU’s Lifelong Learning programme
  • The latest agreement period 1.6.2011 – 30.9.2012
  • EU member states and ETA/EFTA countries are included in the Erasmus programme
  • Erasmus universities sign Bilateral Agreements. JAMK has school specific and/or multi-disciplinary agreements
  • European Commission’s Erasmus website
  • The student is not charged tuition fees as a student at the host university

Eligibility Conditions for Erasmus study abroad:

  • The student is studying for a degree at JAMK
  • The student has studied for at least a year on a degree programme at JAMK before the Erasmus exchange
  • The studying takes place in an EU member state (as well as in Turkey, Norway, Iceland, Liechtenstein, Croatia, Switzerland)
  • Study abroad is for a minimum of 3 months, maximum of 12 months
  • There is a valid bilateral agreement between the home and host universities
  • The studies taken abroad must be approved as part of the degree
  • The student has not previously received an Erasmus study grant (an Erasmus grant is personal and can only be given for one student exchange and one practical training during the whole period of studies, irrespective of the institution and degree)
  • The student sends the required Erasmus forms before and after the exchange

Nordplus programme

  • A Nordic exchange programme for students and teachers
  • Exchanges are arranged within the networks between different fields / Nordic institutions
  • Turn to your International Coordinator for more information
  • The website of Nordplus Framework Programme
  1. Application documentsApplication in ASIO (including the CV) and study plan (Learning Agreement) need to be filled in properly and accepted.
  2. Language and communication skillsIt is important that you know the language of the country you are going to in order to cope with your studies, in every day as well as in working life situations. Students are required to have an adequate command of the language of instruction at the receiving institution, and it has to be attested either by prior language studies or by other means accepted by the receiving institution.Before going abroad you should have taken at least two courses in the language of the future studies and proven your language skills before the exchange. However, since the receiving institution might also have its own specific requirements concerning exchange students’ language skills and because the requirements vary between different countries and partner institutions, you should always discuss the matter in more detail with the International Coordinator of your school.
  3. Social skillsEvery student studying abroad is a representative of JAMK University of Applied Sciences as well as of Jyväskylä and Finland. The desirable characteristics those applying to study abroad should have:
    • Independence, initiative and good social skills
    • Ability to cope with unpredictable situations
    • Tolerance of dissimilarities
    • Cooperation and adaptability
    • Flexibility and openness
    • Commitment
    • Interest in international environment
  4. The ones going on exchange for the first time are chosen primarily
    Because our goal is to offer an opportunity to study or do practical training abroad to as many students as possible, JAMK University of Applied Sciences grants finance primarily for one exchange place an academic year per student. For the same reason the prior exchanges of the student can be taken into consideration when students are selected.
  5. The Schools of JAMK University of Applied Sciences may also have recommendations of their own
  6. The institution of exchange makes the final decision on accepting the student!

 

 

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