Before you Leave

Things to remember before leaving JAMK

When your exchange period is close to its end, please take care of the following:

  • Fill in and submit the Form at departure (online form). The invitation will be sent to your JAMK e-mail towards the end of your exchange.
  • Make sure that your Learning Agreement and possible Changes to Learning Agreement have all the signatures (you, your home institution and JAMK) and that they match with the courses you have in ASIO
  • Fill in the Feedback on Exchange Period questionnaire which will be sent to your JAMK e-mail account close to the end of the official semester
  • Return the Survival Kit to JAMKO
  • Return the books to the Library
  • You will be sent an electronic version of your Letter of Confirmation via your JAMK e-mail address. If your home institution requires their own specific letter of confirmation/certificate of attendance, or requires original signature/stamp, please visit us about a week before you leave and we’ll fill it in for you.

The Final Transcript of Records

The Transcript of Records is sent to the home institutions twice a year by the International Services. Notice that it cannot be given to you upon departure, because the Final Transcript of Records cannot be done before all the courses in ASIO have a grade and the teachers have a month to give the grades after the course has ended (in the summertime it usually takes even longer because of the summer holidays). To be able to send the final documents, you need to have grades for all the courses you’ve done in ASIO, so keep checking your ASIO account every once in a while after you’ve left JAMK.

For students who stay at JAMK for the autumn semester the final transcript of records will be sent by the end of February at the latest.

For students who stay at JAMK for the whole academic year or the spring semester the final transcript of records will be sent by the end of September at the latest.

If you are in a hurry to have your final transcript of records after finishing your exchange period, contact the teachers of the courses you took before leaving JAMK and ask them to give you the grades in ASIO as soon as possible. Remember also to inform the International Services that you need the transcript of records quickly, and we can do it right away after all the grades are in.

Letter of Confirmation

You will be sent an electronic version of your Letter of Confirmation via your JAMK e-mail address. If your home institution requires their own specific letter of confirmation/certificate of attendance, or requires original signature/stamp, please visit us about a week before you leave and we’ll fill it in for you.

Note that the courses usually end by mid-May/December. The Letter of Confirmation will be written so that the starting and ending dates will be no earlier or later than the official semester dates!